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Criminal Justice Council





Forms For Use By Subgrantees


Most forms and reports must be submitted through the CJC’s electronic grants management system, Egrants. For more information on how to register for the CJC’s electronic grants management system, visit our Egrants Help Page for detailed directions.

Federal projects beginning in FFY2014 to the present are likely processed through Egrants, making the forms below largely obselete. The list of forms are examples of forms most often used by CJC subgrantees. All forms are in Fillable PDF format; please download to save and make changes. If you have any questions concerning the use of these forms, please contact your project monitor.

Subgrant Application
Concept Papers or Applications must be submitted through Egrants unless otherwise indicated in the funding announcement. The completion of the application process is how agencies apply for funds. Once approved, your CJC project monitor sends a formal Award, which becomes the contract under which the subgrant is administered

Quarterly Progress Report
This form is used for the quarterly reports which are due within 20 days of the end of each quarter. Quarters end on the last days of March, June, September, and December. Subrecipients are required to submit updates on each of their goals, implementation objectives, performance objectives, impact objectives, and any other miscellaneous information that the CJC should be aware of. Submission is required through Egrants.

Final Fiscal Report
A Final Fiscal Report must be completed within 45 days of the end of a subgrant. The PDF link is for subgrantee projects FFY2014 and earlier. Final Fiscal Reports can be submitted through Egrants by clicking the area to mark the Fiscal Report as “Final” instead of “Quarterly.” Inventory Reports must be submitted through Egrants if the project budget included itemized equipment approved by the CJC.

Request for Funds
The PDF link is for subgrantee projects FFY2014 and earlier; this form is used by subgrantees to draw down funds. For current CJC subgrantees, once fiscal reports are submitted and approved, your project monitor submits a Request for Funds through Egrants. Subrecipient agencies are no longer required to submit a separate Request for Funds.

Subgrant Adjustment Request

The PDF link is for subgrantee projects FFY2014 and earlier; this form is used by subgrantees to request an amendment to the project budget. For current CJC subgrantees who desire to make changes to their project scope, end date, or budget, Adjustments should be discussed with your project monitor. Adjustments must be submitted through the Egrants system. Once submitted, the Adjustment will be reviewed by CJC staff, and signature pages must be submitted by the subrecipient fiscal and project contacts, in addition to the subgrantee agency head and the CJC Executive Director.

Audit Confirmation Request

This form is used by active subgrantees to request federal funding amounts contained in grants awarded by the CJC.


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